03-makingContact

It's time to prepare, but before you start packing your items, it's crucial to double-check a few things. Ensure there are no issues with your work being accepted or if there are specific requirements from the recipient. The best way to address this is by sending an email. We all know emailing sucks, but clarifying these details beforehand is essential. This can prevent misunderstandings, such as assuming you can ship your items via FedEx only to find out the gallery intends to send their Art Handlers to pack and transport your work. Spending five minutes on an email can save you from wasting a day and $100 on unnecessary supplies.

| You Can Just Copy and Paste This |

Subject: Inquiry Regarding Artwork Shipping from [ORIGIN] to [DESTINATION]

Hello [GALLERY NAME] Team,

I’m looking to follow up on shipping my artwork for [NAME OF YOUR SHOW/FAIR/CLIENT], and I just wanted to check on some details.

What are the hours you would be able to receive the artwork, and will anyone around be able to help receive the shipment?
Do you have a loading dock?
Do you have any preferred shippers you like to work with?
Do you generally cover insuring the artwork during transport, or is that the artist's responsibility?
Is there a timeline you would like me to follow? How far in advance do you need the artwork to be able to be installed comfortably?
Is there a contact person I should deal with directly?

Thanks for your assistance with this,

[Your Name]
[Your Address]
[Your Phone Number]

See, not so bad right?

Making
Contact

| Step 3-1 |
| Just Write an Email |

| You Can Just Copy and Paste This |

Making Contact

| Step 3-1 | | Just Write an Email |

| You Can Just Copy and Paste This |

Making
Contact

| Step 3-1 |
| Just Write an Email |